Human Resources Administrator

We are currently recruiting a Human Resources Administrator, based at our Head Office in Sandhurst, to support the Strategic Change Team to deliver a Shared Services Human Resource function that supports the Group’s overall strategic aims and objectives. As an integral part of the Operations team, you will provide guidance and support to managers and employees across the full range of HR work.

In addition, you will collate, prepare and submit monthly payroll data and undertake a range of associated administrative tasks including recruitment, employee security and vetting.

ROLE DETAILS

Shift pattern: 40 Hours, Monday – Friday
Package: £22,000 - £25,000 Depending upon experience
25 Days holiday per annum (excluding Public Holidays)
On site car parking
Flexible working arrangement
Training & Development opportunities (CIPD)

HUMAN RESOURCES ADMINISTRATION

• Develop and maintain administrative systems and procedures to provide support for HR activity and projects which shall include arranging meetings, collating and circulating information, preparing statistical reports, entering data on IT systems and following up action points
• To collate, prepare & submit accurate and timely monthly payroll and pension data to our payroll provider
• Ensure payroll department are notified of changes to staff terms and conditions and act upon management instructions and staff requests in a timely manner
• Calculate and maintain annual leave entitlements for employees including TOIL
• Organise resources for new employees that will include IT/ telephone equipment and email / system access
• Coordinate and participate in the induction of new employees for the business

ONLINE DATABASE SYSTEM (CITATION)

• Ensure staff records, including records of qualifications and certification are maintained in a compliant manner in line with data protection guidelines

RECRUITMENT

• Coordinate recruitment campaigns which will include arranging job adverts; coordinating the candidate screening process as appropriate; conducting first line interviews; processing reference requests; preparing offer letters and employment contracts; notifying unsuccessful candidates and managing the centralised recruitment email accounts

CONTRACT MOBILISATION

• Coordinate the TUPE process for transferring staff in relation to the mobilisation of new contracts
• Participate in and coordinate employee induction & on-boarding programme

SECURITY & VETTING

• Administer employee and contractor security clearances (DBS) for the business
• Act as a point of contact for all employees and contractors for security enquiries

HUMAN RESOURCES CHANGE & TRANSITION INITIATIVES

• To understand and support the aims and objectives of HR Department and to ensure these are reflected in the delivery of the role
• Contribute to the identification of Departmental objectives for the short, medium and long term in developing and implementing the company’s Strategic Plan
• In conjunction with Business, contribute to the ongoing development of HR related policies and procedures. Responsible for updating the Employee Handbook accordingly
• Develop and maintain appropriate systems and procedures as required

CANDIDATE SPECIFICATION

EDUCATION LEVEL & QUALIFICATIONS

• Educated to GCSE-level (Essential)
• Excellent spoken and written English language (Essential)
• Studying to achieve CIPD (Desirable)
• Experience of using HR database systems (Desirable)
• Competent user of all Microsoft Office applications (Desirable)

KNOWLEDGE & EXPERIENCE

• Knowledge of HR practices and functions (Essential)
• Previous experience in HR administration (Essential)
• CIPD professional accreditation Foundation Level 3 (Desirable)

ESSENTIAL PERSONAL ATTRIBUTES

• Attention to detail
• A high degree of integrity and confidentiality
• Customer focused
• Self-motivated and able to work both as part of a team and on an individual basis
• Ability to management workload and time affectively

Freidman is an equal opportunities employer. Please note that the role description may change in line with the operational requirements of the business or the line manager. In addition, its contents are not intended to be exhaustive. Applications for this role are to be made to recruitment@freidman.co.uk.

Human Resources Administrator